How Your Office Space Impacts Employee Well-Being

In the last 20 years, the modern office has gone through a number of evolutions. The early 2000s saw the death of cubicle farms and the rise of open floorplans, and 2015 brought waves of ping pong and foosball tables to offices everywhere. While office trends come and go, one thing that does not change is the impact that the office environment has on employee health and wellbeing.

A quality workspace design leads to a less stressful and more productive atmosphere. It’s essential that employers take the physical work environment of their employees into consideration. Employees need to feel comfortable and calm in their physical work settings to produce their best work.


According to the Fellowes Workplace Wellness Trend Report, employees also want to work in a healthy environment. Here are some findings from the survey:


An overwhelming majority (87%) of workers would like their current employer to offer healthier workspace benefits, with options ranging from wellness rooms, company fitness benefits, sit-stands, healthy lunch options and ergonomic seating.


Interestingly, employees of younger companies are less likely (34%) to be turned down when asking for in-office benefits like sit-stand desks, than employees at established companies (42%).


93% of workers in the tech industry said they would stay longer at a company who would offer healthier workspace benefits, with options ranging from wellness rooms, company fitness benefits, sit-stands, healthy lunch options and ergonomic seating.


One company, ROOM, is addressing the growing need for privacy in the workplace with their phone booth, a sound-proofed, ventilated, powered booth that can give employees a place to take a video call or get some uninterrupted time to focus on work.


“We spend almost a third of our lives in the office, and in order to find and retain top talent, it’s essential for companies to foster an environment that empowers people with the right space to work, think and collaborate naturally. Seventy percent of offices today are open plan, and the open plan layout can be fantastic. But it really needs to be implemented correctly with employee productivity and happiness in mind. From offering private rooms to take a call and quiet spaces for meditation to fun, comfortable areas that foster collaboration, it’s imperative to think about building office spaces with different environments to maximize employee wellbeing. At ROOM, we’re setting a new standard for the workplace, and we believe that our phone booth offers the perfect starting place for teams of all sizes to create a happier, healthier, and more productive work environment,” says Morten Meisner-Jensen, Co-Founder of ROOM.


Office design is such a valuable business investment; there’s even an international organization that has established requirements to create productive and comfortable indoor environments. The WELL Building Standard™ (WELL) is the premier standard for buildings, interior spaces and communities seeking to implement, validate and measure features that support and advance human health and wellness. Administered by the International WELL Building Institute (IWBITM), and certified by Green Business Certification Inc., the WELL Building Standard is the first standard that focuses on human health and wellbeing into design, construction and operations of buildings. According to the IWBITM, workplace design that considers air quality, lighting, views onto nature and the general layout of the interior can significantly impact on health, satisfaction, wellbeing and staff productivity.


The WELL Building Standard focuses on seven concepts of building performance: Air, Water, Nourishment, Light, Fitness, Comfort and Mind. Even if you have no immediate plans (or the budget!) to become WELL Certified, companies can still utilize the principles to help create a healthier environment. Let’s dive in deeper and see how you can bring these concepts to your company:

Air


The quality of air within an office can have a significant impact on your employees’ health and in turn productivity. Research carried out by the World Green Building Council recorded an 11% increase in productivity as a result of increased fresh air to the workstation and a reduction in pollutants. Here are a few ways you can impact the air quality:



Implement a no-smoking policy

Develop green cleaning protocols and keep office clutter-free

Install air filtration systems

Maintain a healthy level of humidity

Add some office plants

Open windows

Water


Our brains are 73% water, so water consumption helps improve sleep quality and energy levels, as well as our ability to focus, our clarity of mind, and our awareness and alertness. This, in turn, helps us become more productive at work. Here are a few ways you can help your employees increase their water intake:

Provide safe drinking water

Install a water cooler

Educate employees about the benefits of drinking water

Host water challenges

Nourishment


We’ve all heard the saying “you are what you eat,” and this saying might be especially true in the workplace. What your employees eat fuels and powers their days at the office. If you want your employees to feel energized, focused, and productive, you’ll want them eating a nutritious, balanced diet that supplies them with the nourishment their bodies need to succeed. Encourage better eating habits and food culture with these tips:



Improve the availability of fresh fruit and vegetables

Limit access to processed foods

Label food clearly for food allergies

Improve access to good hand washing facilities

Make nutritional information available

Promote healthy food options over advertising unhealthy ones

Foster mindful eating – create dedicated eating spaces

Light


study conducted by the Department of Design and Environmental Analysis at Cornell showed that employees seated within 10 feet of a window reported an 84% decrease in eyestrain, headaches, and blurred vision symptoms. Here are a few ways to rethink your office lighting design:


Consider adding skylights

Control glare

Maximize natural lighting

Move big, bulky furniture that blocks sunlight

Replace flickering lights

Layer different types of lighting in a workspace, such as ambient and task lighting

Fitness


Our bodies were made to move, not sit all day. Employees who lead an active lifestyle are likely to be more productive. Because exercise increases the blood flow to the brain, employees will get a boost of energy and alertness. This can also sharpen their concentration and decision-making skill. A few ways to encourage movement at work include offering:


Open and accessible stairways

Shower facilities

Bicycle storage

Adjustable workstations

Space for physical activity

Comfort


The office should be a place of comfort. The use of correct ergonomics can lessen muscle fatigue, increase productivity, and reduce the severity of musculoskeletal disorders (MSDs), which are the most frequently cited causes of lost work time. A few ways to create distraction-free, comfortable environments include:


Ergonomically crafted work areas with the ability to alternate from sitting to standing positions

Provide employees with different areas to work during their day

Limit sound from building systems and create quiet zones

Create breakout areas, hot desking and informal meeting areas, and creative spaces for brainstorming.

Mind


The Global Impact of Biophilic Design in the Workplace study showed that people who work in spaces with natural features reported 15% higher levels of overall wellbeing. Furthermore, the respondents expressed feeling 6% more productive and 15% more creative at work. If the interior design of an office considers the occupants such as creating both breakout space and social space, improvements are found in concentration, collaboration, confidentiality and creativity. Optimize employees’ emotional health through these strategies:


Create collaborative spaces, as well as areas to relax and de-stress

Add greenery: potted plants, living walls or flower gardens

Design outdoor spaces (rooftop patio or staff garden)

Offer flexibility – give options for where and how employees want to work


The research shows how workplace design positively influences health, wellbeing, employee satisfaction, and performance. There is huge potential for improving and making a positive impact on employee wellbeing through human-centered design. By simply offering employees areas to recharge and taking their comfort into consideration, you can easily make subtle changes to improve the physical environment at your office.

Contact Us

Zenergy News

22 Apr, 2024
The annual Zenergy Leaders Forum is one of the premier events on the senior health, safety & sustainability calendar in Australia.  This is a non-ticketed invitation only event hosted by Zenergy. Attendee numbers at the Zenergy forum are 150 and will include executive, people and culture directors, CEO, COO and directors of health & safety and HSE personnel. The topic for this year is “Integrated Psychosocial Risk Management”. All of the event information is below and reach out to your account manager at Zenergy for further details.
22 Apr, 2024
This article has been reproduced with permission from OHS Alert, and the original version appears at www.ohsalert.com.au . A commission has cautioned that society's "significantly raised" bar for what constitutes consent for physical interactions is "even higher" in work-related environments, in upholding the summary dismissal of a worker for inappropriately touching a colleague. In Perth, Fair Work Commission Deputy President Melanie Binet said that regardless of the intention of the worker, who claimed he was simply moving his female colleague "out of the way", his conduct was a valid reason for dismissal. Workers should be "on notice" of the increased scrutiny of behaviours, given the extensive social discourse and media coverage on sexual harassment issues, she said. "This is particularly so in the mining industry in Western Australia where a parliamentary inquiry [see related article ] focused community attention on the odious frequency of sexual harassment and assault of women in the mining industry." The Deputy President added that recent amendments to the Commonwealth Fair Work Act 2009 that specifically identify sexual harassment as a valid reason for dismissal (see related article ) "reflect a societal recognition that sexual harassment has no place in the workplace in the same way as violence or theft don't". The worker was an Alcoa of Australia Ltd advanced mechanical tradesperson when he was sacked for inappropriately touching the colleague in an office at Alcoa's Pinjarra Alumina Refinery in September last year. The worker claimed he turned his back to the colleague to squeeze between her and a desk to go to speak to another person and his hands made contact with her lower torso. Afterwards, the colleague's partner entered the office and found her visibly distressed. He confronted the worker, accusing him of grabbing the colleague's buttocks and squeezing it. The issue was escalated, and the worker was summarily dismissed after an investigation concluded he sexually harassed the colleague by making "unwelcomed and socially inappropriate physical contact". Alcoa found the worker breached codes and policies that he had been trained on, which stated that harassment was not determined by the intent of the person who engaged in the conduct but by the impact on the recipient. The worker admitted touching the colleague but claimed this only occurred because the room was crowded. He said he did not intend to behave in a sexual manner and apologised to the colleague as soon as he found out she was upset. He claimed unfair dismissal and sought reinstatement in the FWC. Deputy President Binet found the worker's accounts of the incident were inconsistent, with the parts of the colleague's body that he touched changing in his various statements. She accepted the colleague's evidence that the worker groped her in an "intimate sexual location" and his conduct caused immediate and ongoing effects to her health and wellbeing. The worker could have waited until there was space for him to pass between the desks, requested the colleague to move from the gap or gently touched her arm to get her attention, the Deputy President said. "There was simply no justification for him to turn his back then have his hands at [the colleague's] buttocks level, touch her buttocks and consciously push her out of his way," she said. "I am not convinced that [his] conduct was intended to be entirely without a sexual nature," she concluded. She stressed that even if she was wrong on this point, this type of unwelcome touching could objectively be seen as being capable of making recipients feel offended, humiliated or intimidated. The Deputy President also slammed the worker's representatives for choosing "to follow a well-worn but discredited path of blaming the victim" by accusing the colleague of inviting the "accidental" contact by standing in the narrow walkway. "Women should be able to attend their workplaces without fear of being touched inappropriately," she said in dismissing the worker's case. "It is a sad inditement of the positive work that has been undertaken by employers, unions and regulatory bodies in the mining industry that young women like [the colleague] are still frightened to report incidents of harassment for fear of being ostracised."
22 Apr, 2024
An Afternoon of Fun and Fierce Competition: Our Team's Lawn Bowls Adventure
16 Apr, 2024
Empowering Women in Safety: Insights from the Zenergy Safety Ladies' Lunch
16 Apr, 2024
By Jason O’Dowd. Recruitment - Health Safety Environment & Quality
16 Apr, 2024
Safety blitz to prevent deaths and injuries from construction falls WorkSafe Victoria recently launched a statewide blitz to tackle fall risks on building sites, such as unsafe or incomplete scaffolds, inappropriate ladder use, steps, stairs and voids or falling from or through roofs. The initiative was launched after nine Victorian workers died in 2023 as a result of falls from height, including four in the construction industry. The number of accepted workers’ compensation claims from construction workers injured in falls from heights also increased to 441 – up from 421 in 2022 and 404 the year before. Construction continues to be the highest-risk industry for falls from heights, making up a third of the 1352 total falls from height claims accepted last year. Of the construction workers injured, 160 fell from ladders, 46 from steps and stairways, 31 from buildings or structures, 27 from scaffolding, and 13 from openings in floors, walls or ceilings. WorkSafe Victoria executive director of health and safety, Narelle Beer, said inspectors would be out in force with an extra emphasis on ensuring employers are doing everything they can to prevent falls. “As a leading cause of injury in the construction industry, falls from height is always a priority for our inspectors – but they will be making this a particular focus as they visit building sites over the coming weeks,” Beer said. “The safest way to prevent falls is to work on the ground. Where that’s not possible, employers should use the highest level of safety protection possible, such as complete scaffolding, guard railing and void covers.” Beer said WorkSafe Victoria can and will take action against employers who fail to ensure the highest level of risk control measures are in place to protect workers from falls. “A fall can happen in just seconds and it can turn your world upside down – so there’s no excuse for taking shortcuts when working at heights,” she said. The statewide blitz will be supported by fall prevention messaging across social media, newsletters and online, reminding employers and workers that fall can be fatal or cause life-changing injuries. Source: Australian Institute of Health & Safety (AIHS)
More Posts
Share by: