Gap Analyses and Audits

Gap Analysis/Audits are conducted to determine the degree of compliance and performance in accordance with the Management System requirements, appropriate legislative and industry best practice requirements, or against the ISO standards.



Zenergy can provide a Gap Analysis/ Internal Audit and service where we plan, conduct and manage the audits on your behalf by professional, experienced where can add value to our client's business needs.


BACKGROUND


The benefits of a Gap Analysis/Audits are:

  • Ensures the system that you have in place is specific to and meets the needs of the people and processes within the organisation;
  • Gives you a measure to compare your base line, which allows growth of your system;
  • Evaluates and increases the effectiveness of system components and programming;
  • Ensures appropriate mechanisms are in place to administer all aspects of the system and that those are properly utilised;
  • Identifies strengths and opportunities for improvement in program components, development, implementation, performance, reporting, tracking, communication, and what corrective action is required; and
  • Shows the importance of your program to all.


SCOPE OF WORKS


Gap Analysis/Audits are conducted in accordance with the Management System requirements and appropriate Legislative and Industry best practice requirements. In addition to the interviewing of workers, the facility, equipment, conditions and controls, we review and evaluate existing documentation, management philosophy and practices to determine the degree of compliance and performance.


Gap Analysis/Audits can be conducted against the following standards:


  • ISO 45001;2018 Occupational health and safety management systems;
  • ISO 9001:2015 Quality management systems;
  • ISO 14001:2015 Environmental management systems.
  • Integrated Management System (IMS)

METHODOLOGY

Our methodology and approach will consist of the following:

  • Conducting a Desktop Audit to ensure current the site documentation supports compliance to appropriate legislative and industry best practice requirements, or against the ISO standards.


  • As part of the Desktop Audit the specific audit tool/criteria shall be adapted to meet the needs of required appropriate legislative and industry best practice requirements, or against the ISO standards and the organisation’s Management System Manual.


  • The gap Analysis/Audit Onsite Review includes a Pre-audit meeting, undertaking an initial site orientation followed by detailed site tours; identifying processes, work methods, activities, equipment and systems in place. This inspection/observation shall also determine if the organization is living by the policy and process, and to observe conditions and actual work in progress.


  • A review is conducted of site’s management system documentation e.g. hazard/risk assessments, procedures, claims records, accident and injury reports, and documented policies, followed by interviews with employees, supervisors and members of the management team.


  • A Closing Meeting shall be conducted to present an overview of the findings using strengths to promote improvements, explain any non-conformities, and provide a summary/ overview of the whole audit. This session allows for questions, concerns, comments, or further recommendations to be addressed.


  • A Gap Analysis/Audit Report is developed outlining the results of the evaluation, including highlights, notable observations, and pertinent recommendations, areas of improvement and corrective action. An emphasis will also be placed on making recommendations to streamline the business policies and procedures.



  • Presentation of the Audit Results shall be conducted to the senior management. A session such as this, allows for questions, concerns, comments, or further recommendations to be addressed.